(PRBuzz.com) May 22, 2012 -- Emails are fast becoming the most used form of communication in the world. There are over 3.4 billion email addresses worldwide sending out 29.4 billion legitimate emails daily. With 540 email accounts getting hacked yearly and 62% of users unaware of being compromised, the need to back up and to migrate email is imperative.
With so much information traded back and forth online, you would think it would be easy to and accounts. In most instances, it has been rather difficult for the average and time-strapped user. Even some of the most popular types of email backup services still fall short of what users require.
Freemium cloud back up For those who like convenience and willing to pay for it, there are freemium services. Users get 1GB free and can pay their way to up your storage space.
Not a bad product in backing up many other cloud data like social media, though when it often only backs up one source of emails. Most people do not have one Gmail address - they would have plenty of others from various email providers.
Unless these services expand to cover at least the other 2 major online email providers, namely Yahoo Mail and Hotmail, freemium cloud back ups are just inadequate.
Cloud-to-cloud migration One way to backup your emails is to diversify your risk by moving it to another email account. In addition, this migration of emails is usually free.
However, migrating emails to avoid hosting failures on one email provider is good though moving them to another service provide who might fail as well isn't a solution. Gmail's April '12 outage was well documented as a widespread but infrequent occurrence, Hotmail has been down numerous times over the last few years.
Shifting emails around to different accounts either manually or through dedicated services still run the risk of hosting failures.
Desktop storage To ensure your cloud data is never gone, one can keep everything where it can be seen - on their hard drive. This will ensure nothing is ever lost unless the less-than-probable situation of hard drive crashes happens.
Though, having your data on your desktop defeats the purpose of cloud computing in the first place - which is to access your information whenever you go.
Also, the steps needed are usually complex especially for non-technical beginner users.
Command-line-powered mail backup These types of services are the most straightforward as it goes to the source to program exactly what is required. After you learn the switches and options, you can get very specific with which folders and how fast your email archives stream in.
But for the most part, it's a bit of setup. It is beyond technical at this stage and it meant for those built for a knack of coding and patience. Normal users of cloud-based emails services will not understand the welcome screen.
Each of the aforementioned methods has their advantages and disadvantages. It would be great to combine the pros (multi-source, cloud-based, freemium, migration-enabled) and leave out the cons (potential hosting liabilities, complicated commands and desktop access). So what most people do is to do a combination of the 4 or even all the steps to safeguard emails.
Dropmyemail provides a simple service to back up email and be able to migrate email from one provider to another. It's a free and simple two-click signup process to get you going. Add the mail accounts to back emails or migrate emails and it is done.
After this, your email will always be safe and easily accessible anywhere. Emails can be migrated back and forth while keeping a secure copy.